Event Objective

The Research Australia Gala Awards 2023 brought together top researchers, policy influencers, and industry leaders. This prestigious event celebrated contributions to health and medical research across Australia in an immersive evening that highlighted the elegance of the gala, the achievements of the honourees, and the prestige of Research Australia.

Event Specifications

• Glamourous Venue: An elegant ballroom with capacity for 400 guests to provide a grand setting for the awards.
• Cross-Team Collaboration: Close coordination between The Event Gap and Research Australia’s key team members.
• Comprehensive AV Setup: Elaborate lighting effects, live stage feeds and polished PowerPoint slides with seamless technical production.

Key Deliverables

Strategic Planning & Communication

• Regular meetings to keep all teams aligned and proactive.
• Collaboration between The Event Gap and Research Australia’s leadership, to ensure efficient deadline management.

Seamless Registration & Guest Experience

• QR code-enabled kiosks provided queue-free check-in at the event, creating a smooth and effective branded arrival experience.
• Branded name badge stickers with table numbers enhanced guest satisfaction and eliminated delays.

Venue Selection & Elegant Theming

• Doltone House Hyde Park’s ballroom and networking spaces matched the gala’s prestigious tone.
• Chandeliers illuminated in branded colours, elegant floral centrepieces, and striking statement arrangements on stage enhanced the event’s sophisticated atmosphere.

Innovative Technical Production

• The AV setup , featuring live-to-screen footage and branded presentations across multiple screens, created a polished and seamless awards show experience. A live-streaming option further extended the event’s reach, allowing remote guests to join in the celebration.

Budget & Financial Management

• Real-time, collaborative Google Doc tracked all expenses, maintaining transparency and accuracy.

Challenges Overcome

A last-minute surge in registrations required a quick reassessment of the pre-dinner networking area, as the ballroom foyer could no longer accommodate the increased attendance.